This article illustrates how to send as a domain/user alias in Outlook 2013 and 2016. If you have user aliases set up for your account, this section describes the steps necessary to send emails from the alias names.
For more information, please read the differences between a user alias and a domain alias. If you do not have an alias name for your account, please contact your company network administrator to set up an alias.
If you understand what an alias is, the next question is "How do I respond from different email addresses?" The steps below describe the setup process in Microsoft Outlook. Due to the hundreds of email clients available, the settings below should provide a good description of the process for the other applications.
Please contact your network administrator for further instruction. Please note: This can ONLY be performed in Outlook and not in Outlook Web Access. Also, the outbound email for aliases must be sent via POP3.
1. From within Outlook 2013, select the File tab to switch over to your Account Information Page. Here select Add Account.
2. Under the Email tab, click the New button, and then the Add Account screen should open. from within the Add Account screen, select the "Manual setup or additional server types" radio button and then select Next.
3. The next window asks for you to choose which service to configure. Choose POP or IMAP and then select Next.
4. You will need to fill in the POP Account Settings appropriate to our Exchange 2013 service. The following fields will need to be populated.
- Your Name: First, Last
- E-mail Alias Address: full email address (This will need to be the alias you wish to send out as)
Account Type: POP3
Incoming mail server: xxxxx (The incoming Server needs to be labeled with xxxxx as to not receive duplicated emails.)
Outgoing mail server: na02.msexchangeoutlook.com
User Name: Actual Login Address
Password: your password
Check the box for Remember password. Upon completion select More Settings and click Next.
5. Under more settings Select the Outgoing Server tab and check the box next to "My outgoing server requires authentication". Once done select the Advanced tab,
6. Under the Advanced tab, you will need to set the Incoming ser port to 110 and change the Outbound server (SMTP) port to 587. The encryption type can be set to TLS/SSL or Auto. Once done click OK.
7. Once selecting OK, you will be back at your Add Account page. here select Next to test the Account Information you have placed in. The incoming test should FAIL and the Outgoing test should have a green checkmark. However, you will not be able to add the account until "Automatically test account settings when Next is clicked", has been unchecked.
8. Deselect the box under Test Account Settings. Select Next to complete the process.